Kyocera Taskalfa 3050ci Primary Paper Feed
How to setup scan to e-mail
Privacy and security notice
Privacy and security notice
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Use a _dedicated_ e-mail address for the printer to use to send email
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Do not use your personal or work email address
The printer uses an e-mail server to deliver e-mail to a recipient
Step 1 - Log into the printer's Command Center web page
Step 1 - Log into the printer's Command Center web page
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Access the printer's Command Center RX web page
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(How to access the Command Center)
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Log into the printer's Command Center RX web page
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(How to log into the Command Center)
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Step 2 - Check Network Settings
Step 2 - Check Network Settings
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Select Network Settings
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Select TCP/IP
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Under IPv4 Settings
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If DHCP is set to Off, is the printer configured to use a Default Gateway IP address?
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If DHCP is set to Off, is the printer configured to use a DNS Server (Primary) IP address?
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Select Security Settings
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Select Network Security
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Under Client side Settings > TLS Version
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Select TLS 1.1
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Select TLS 1.2
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Under Client side Settings > Hash
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Select SHA2(256/384)
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Select Submit
Step 3 - Set E-mail server settings
Step 3 - Set E-mail server settings
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Select Function Settings
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Select E-mail
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Select Settings
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Select Advanced
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Select SMTP
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Select General
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Set SMTP Protocol to On
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Set SMTP Port Number to 587
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Set SMTP Server Name to smtp.gmail.com
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Set SMTP Server Timeout to 180
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Set Authentication Protocol to On
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Set Authentication as to Other
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Set Login User Name to <Gmail e-mail address>
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Set Login Password to <above Gmail e-mail address password>
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The maximum length of the Login Password is 64 characters
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Set SMTP Security to STARTTLS
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Set Sender Address to the same Gmail e-mail address as used for the Login User Name
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The maximum length of the sender address is 128 characters
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Set SMTP Authentication and Sender Address to Use System Settings
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Only some models have this setting
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Error message: 0x 1102
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Google Gmail may have blocked access to send e-mail from a device. Enable less secure access at https://myaccount.google.com/lesssecureapps
Alternate Sender Address
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Login to Gmail.com
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Select Settings
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Select Accounts and Import
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Under Send mail as, Select Add another email address
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Enter the email address of an already created Google account address
Additional information
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Google Apps SMTP settings to send mail from a printer, scanner, or app
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SMTP relay service setting
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E-mail server settings if using Microsoft outlook.com
E-mail server settings if using Microsoft outlook.com
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Set SMTP Protocol to On
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Set SMTP Port Number to 587
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Set SMTP Server Name to smtp.office365.com
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Set SMTP Server Timeout to 180
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Set Authentication Protocol to On
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Set Authentication as to Other
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Set Login User Name <email address>
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Set Login Password <above email address password>
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The maximum length of the Login Password is 64 characters
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Set SMTP Security to STARTTLS
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Set Sender Address to the _same_ email address as used for the Login User Name
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The maximum length of the sender address is 128 characters
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Set SMTP Authentication and Sender Address to Use System Settings
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Only some models have this setting
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Alternate Sender Address (Alias)
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Log into Outlook.com
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Navigate to Settings > Connected accounts
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Under Email Aliases, Select Manage or choose a primary alias
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Under Account aliases , Select Add email address
Additional information
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Set up an email app with Outlook.com
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E-mail server settings if using Microsoft Office 365
E-mail server settings if using Microsoft Office 365
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Set SMTP Protocol to On
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Set SMTP Port Number to 587
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Set SMTP Server Name to smtp.office365.com
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Set SMTP Server Timeout to 180
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Set Authentication Protocol to On
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Set Authentication as to Other
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Set Login User Name to <email address>
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Set Login Password to <above email address password>
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The maximum length of the Login Password is 64 characters
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Set SMTP Security to STARTTLS
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Set Sender Address to the _same_ email address as used for the Login User Name
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The maximum length of the sender address is 128 characters
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Set SMTP Authentication and Sender Address to Use System Settings
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Only some models have this setting
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Additional information
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The sender email address _must_ be mailbox enabled
Alternate Sender Address
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The Login User Name account must have the Send As or Send on Behalf permission for Sender Address account
How to set up a multi-function device or application to send email using Office 365
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https://docs.microsoft.com/en-us/exchange/mail-flow-best-practices/how-to-set-up-a-multifunction-device-or-application-to-send-email-using-office-3
Preparing to use TLS 1.2 in Office 365
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https://support.microsoft.com/en-gb/help/4057306/preparing-for-tls-1-2-in-office-365
Office 365 URLs and IP address ranges
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https://docs.microsoft.com/en-us/microsoft-365/enterprise/urls-and-ip-address-ranges?view=o365-worldwide#skype-for-business-online-and-microsoft-teams
E-mail server settings if using a Microsoft Exchange server
E-mail server settings if using a Microsoft Exchange server
The Microsoft Exchange administrator will advise on the settings to use as there are multiple methods available depending on the version of Exchange and the infrastructure requirements.
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Set SMTP Protocol to On
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SMTP Port Number (25 is the default)
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SMTP Server Name (IP address or host name or FQDN)
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Set SMTP Server Timeout to 180
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Authentication Protocol
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Authenticate as
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Login User Name
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Login Password
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The maximum length of the Login Password is 64 characters
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SMTP Security (SSL/TLS or STARTTLS or Off)
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Sender Address
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The maximum length of the sender address is 128 characters
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SMTP Authentication and Sender Address (Use System Settings or Use Login User Information)
Alternate Sender Address
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The Microsoft Exchange administrator will advise on the email address to use
E-mail server settings if using Yahoo mail
E-mail server settings if using Yahoo mail
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Set SMTP Protocol to On
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Set SMTP Port Number to 587
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Set SMTP Server Name to smtp.mail.yahoo.com
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Set SMTP Server Timeout to 180
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Set Authentication Protocol to On
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Set Authentication as to Other
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Set Login User Name to <email address>
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Set Login Password to use the app-specific password that you generated
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The maximum length of the Login Password is 64 characters
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Generate an app-specific password at https://login.yahoo.com/account/security
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Set SMTP Security to STARTTLS
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Set Sender Address to the _same_ email address as used for the Login User Name
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The maximum length of the sender address is 128 characters
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Set SMTP Authentication and Sender Address to Use System Settings
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Only some models have this setting
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Additional information
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https://uk.help.yahoo.com/kb/yahoo-mail-pop-settings-sln4724.html
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E-mail server settings for Apple iCloud
E-mail server settings for Apple iCloud
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Set SMTP Protocol to On
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Set SMTP Port Number to 587
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Set SMTP Server Name to smtp.mail.me.com
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Set SMTP Server Timeout to 180
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Set Authentication Protocol to On
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Set Authentication as to Other
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Set Login User Name to your full iCloud email address (for example, emilyparker@icloud.com, not emilyparker)
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Set Login Password to use the app-specific password that you generated
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The maximum length of the Login Password is 64 characters
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Generate an app-specific password at https://support.apple.com/en-gb/HT204397
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Set SMTP Security to STARTTLS
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Set Sender Address to the _same_ email address as used for the Login User Name
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The maximum length of the sender address is 128 characters
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Set SMTP Authentication and Sender Address to Use System Settings
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Only some models have this setting
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Additional information
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https://support.apple.com/en-us/HT202304
E-mail server setting if using other e-mail servers
E-mail server setting if using other e-mail servers
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Please contact the mail administrator for the settings to use
Step 4 - Create machine address book entries
Step 4 - Create machine address book entries
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Select Address Book
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Select Machine Address Book
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Select Add Contact
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Enter a name in the Name field
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Enter the recipients e-mail address in E-mail Address , under the E-mail section
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Select Submit
Source: https://sites.google.com/view/howtoguidesforkyoceraprinters/how-to-setup-scan-to-e-mail
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